Shipping labels must be clear and legible when a package leaves your business. A wrinkled label, smeared ink, or loose edge can make shipping information difficult to read. There are several basic supplies to use, along with a few simple checks, to ensure the shipping labels you apply remain readable and securely attached throughout transit.
First, look for a clean, dry spot to apply the shipping label. Dust, loose paper, or moisture on the packaging can prevent the label from adhering properly. Inspect the packing materials carefully before applying the label. If moisture is present, allow it to evaporate or replace the outer package if the moisture has damaged the packaging material.
Next, select an appropriately sized shipping label that can accommodate all the required information without overcrowding. Print labels at the size recommended by the shipping carrier. Printing an image too small to fit the label properly will result in poor readability. Review the print preview before selecting a different shipping label size.
Before applying a shipping label, review the quality of the printed information. The address details should be complete and clearly defined. The barcode should have straight, uninterrupted lines without any breaks. Also, check the printer and shipping label stock for signs of fading. Resolve any printing issues before creating a batch of shipping labels.
After applying a shipping label, make sure it will not become damaged by contact with folds, seams, or corners. Never wrap a barcode around the corner of a box. For soft envelopes or mailers, smooth out any deep folds that could interfere with the printed shipping information.
Do not apply a shipping label to an open box. Wait until the item has been packed and the box has been properly sealed before attaching the label. As you add products to a soft envelope or bag, its shape may change. Similarly, when applying tape to close a box, one of the flaps may become displaced and interfere with proper label placement.
Also, avoid placing shipping labels over folds in mailers, particularly where they could interfere with barcode readability.
Use your best judgment when positioning a shipping label to ensure it remains visible and easy to scan throughout the shipping process.
Finally, press down firmly on the entire label, including all edges. Check for any folds or air pockets that may have become trapped underneath. If you experience recurring problems with labels peeling off, investigate both the packaging surface and the type of adhesive being used. Some shipping labels work better with specific packaging materials or storage conditions. Before changing your entire inventory of shipping supplies, test a small quantity first.
When reusing a box, remove all existing shipping labels completely. Old addresses and barcodes should not remain visible on reused boxes. Inspect every side of the package, as older labels may be located on the underside or lower sections of the box. Make sure the current shipping label is clearly identifiable.
Protect shipping labels from moisture and rubbing when necessary. Use protective materials specifically designed for mailing supplies or suitable shipping envelopes and pouches. If you use an envelope or pouch, make sure it is positioned flat and that the label information remains clearly visible through it. Avoid creating obstructions or cloudy areas that could interfere with barcode scanning.
Perform one final inspection of the address details, package seal, and shipping label placement before the shipment leaves your facility. Compare the labels against the order records to verify their accuracy. Maintaining quality control over your shipping supplies helps ensure that every package carries accurate, legible labeling information throughout the shipping process.
